Why participate?

World Vegan Day Melbourne allows your target market to be exposed to your business and its products or services. It provides exposure, sales & brand awareness to over 15,000 potential customers. Unlike other events where you get a lot of passers-by that may not be interested in buying anything vegan, World Vegan Day Melbourne is the event where customers are laser focused on buying specifically Vegan products or services.

 

Veganism is one of the fastest growing food movements in the World, with Australia being close to the forefront of this change. It was recently reported that the number of Vegans had doubled from 1.2% in 2009 to 2.5% in 2013 in the USA. In Australia, the number of Google searches for Vegan doubled from October 2014 to 2016, with Melbourne recording the highest percentage of searches. Comparatively, the number of searches for Vegetarianism only increased 26% in the same period. The number of Vegetarian restaurants in Melbourne is currently at 170 which compared to only 57 in 2009. However, the number of fully vegan restaurants has massively jumped from only 3 in 2009 to 36 now in 2016! That is a massive 1200% increase in just 6 years!

World Vegan Day Melbourne is The Vegan event of the year and with the ongoing support and promotion that World Vegan Day offers for this growing market, we believe that World Began Day involvement is an opportunity too good to pass up for your business

If you want to become a sponsor of World Vegan Day Festival please see below all our sponsorship options.

 

Eligibility to Participate

We welcome businesses that exclusively sell vegan items. We also welcome organizations that promote a vegan lifestyle. Vegetarian businesses that bring only vegan items on the day are allowed to participate. Strictly no animal products e.g. meat, dairy, eggs, honey, bee pollen, lanolin, wool or leather etc. are to be sold at the festival.

 

Only Vegan Products at WVD
Our event goers trust us that all products at the event will be vegan. We feel a responsibility to ensure that this is the case.

This means we do not allow any products containing any animal derived ingredients in items such as
• foods;
• general consumables; or
• that have animal ingredients involved in the production process.

Please check your products meet the strict definition of “vegan”.

Below is a list of common ingredients of animal origin that vegans avoid (this is not a complete list).
All meat and meat by-products (including fish, chicken, shellfish, etc.)
Gelatine
Dairy (milk, cheese, butter, cream, etc.)
Tallow (tallowate)
Lecithin derived from egg (soy derived is ok)
L-cysteine
Egg
Vitamin D3 (Vitamin D2 is vegan)
Albumen (albumin)
Cochineal (120)
Whey
Any bee products: Honey, Royal Jelly, Bee pollen, Beeswax
Casein
Carmine
Rennet
Shellac (confectioner’s glaze, 904)
Leather, wool, animal skins & hair/fur
Lanolin
Collagen
Silk
Animal bristle (in combs/toothbrushes, etc.)
Ghee
Alcohol where fish or egg has been used in the production process
Sugar where animal by-products have been used in the production process

Pricing

High volume food vendor

No sure what type of stall holder you are please click the link

Early Bird Standard
Standard $920 $1,240
Deluxe $1,1830 $2,480

 

Low volume food vendor

Early Bird Standard
Standard $750 $1020
Deluxe $1,500 $2030

Standard Vendor

Early Bird Standard
Standard 3m x 3m $680 $920
Deluxe  3m x 6m $1350 $1830

Small not-for-profit vendor

Early Bird Standard
Standard 2m x 2m $190 $250
Double 2m x 4m $370 $500
Deluxe 3m x 3m $420 $570
Double Deluxe 3m x 6m 830 1130

Large not-for-profit vendor

Early Bird Standard
Standard 2m x 2m $260 $350
Double 2m x 4m $510 $690
Deluxe 3m x 3m $570 $780
Double Deluxe 3m x 6m 1140 $1550

No sure what type of stall holder you are please click the link

Early Bird
• 28 June 2017 to 15 August 2017

Standard
• 15 August 2017 to 7 October 2017 (not booking accepted after this date)

Click the rate card link for full details

Sponsorship
Food stalls
Non foods stalls

Click the link below to apply
Online application form

Terms and Conditions

Eligibility
We welcome businesses that exclusively sell vegan items; and organisations that promote a vegan lifestyle.
Vegetarian businesses that bring only vegan items to the event are allowed to participate.
If you also sell animal products such as meat or leather, then World Vegan Day is not for you.

No Animal Testing Ethic
World Vegan Day promotes a genuine no animal testing ethic. All products for sale at World Vegan Day must be Choose Cruelty Free (CCF) certified.

We’re happy to discuss alternatives, such as if you
• run a small home business; or
• are in the process of gaining CCF certification.\
Please see Choose Cruelty Free for more information

Payment Terms
Your stall space is not confirmed until you’ve paid your invoice in full. Please pay the invoice by the due date
Early Bird Rates
There are three Early Bird Rounds:

Early Bird Loyalty
• 28 June 2017 to 15 August 2017 (2017 stallholders only)

Early Bird
• 28 June 2017 to 15 August 2017

Standard
• 15 August 2017 to 7 October 2017

To receive an Early Bird rate you must pay your invoice by the due date otherwise, you will be re-invoiced with the next round prices.

Additional Costs
All Food Vendors must pay a $50 Power Access surcharge.
Tagging and testing electrical items and equipment will be charged on the day at $10 per item by out onsite electrician.
Optional Additional Costs

World Vegan Day can provide the following to vendors:
• Power access surcharge (Laptop only) $20
• Additional table: $20
• 2 x chairs: $10
• Partitions (2m x 1.2m) Pins preferred: $40
• Clothing racks (1.5m x 1.6m): $20
• A corner space can be requested at an additional 20% of your stall costs. These spaces are limited and are based on a first come, first serve basis.

Refund Terms
We understand that circumstances may arise that prevent you from attending World Vegan Day.

Our refund terms are:
• Over 90 days to the event: 90% of amount refunded
• 60-90 days to the event: 70% of amount refunded
• Less than 60 days to the event: No refund given

If you haven’t paid your invoice by the event date and do not attend you must still pay the invoice in full. Failure to pay may result in you being refused future participation and further action.

Only Vegan Products at WVD
Our event goers trust us that all products at the event will be vegan. We feel a responsibility to ensure that this is the case.

This means we do not allow any products containing any animal derived ingredients in items such as
• foods;
• General consumables; or
• that have animal ingredients involved in the production process.

Please check your products meet the strict definition of “vegan”.

Below is a list of common ingredients of animal origin that vegans avoid (this is not a complete list).
All meat and meat by-products (including fish, chicken, shellfish, etc.)
Gelatine
Dairy (milk, cheese, butter, cream, etc.)
Tallow (tallowate)
Lecithin derived from egg (soy derived is ok)
L-cysteine
Egg
Vitamin D3 (Vitamin D2 is vegan)
Albumen (albumin)
Cochineal (120)
Whey
Any bee products: Honey, Royal Jelly, Bee pollen, Beeswax
Casein
Carmine
Rennet
Shellac (confectioner’s glaze, 904)
Leather, wool, animal skins & hair/fur
Lanolin
Collagen
Silk
Animal bristle (in combs/toothbrushes, etc.)
Ghee
Alcohol where fish or egg has been used in the production process
Sugar where animal by-products have been used in the production process

Green Catering
In response to many requests to reduce our environmental impact, we now require all food stalls to use tableware that is
• made from recycled/renewable materials; and
• bio-degradable/compostable.

You can bring reusable tableware and wash them however plastic plates and cutlery are not permitted at World Vegan Day.

Refrigeration
There is no refrigeration on site. You will need to bring your own.

Power
Our electrician will need to plan the event’s power requirements well in advance.
If your stall needs anything more than a PC or EFTPOS terminal, we’ll need to know your precise power requirements, e.g.: Total kW or Amp draw, 240V, 3-phase.

It’s your responsibility to check the condition and power draw of your appliances and equipment.

Appliances/equipment that trip the circuit breakers due to faults or higher than advised power draw will be disconnected.

Electrical items not tagged will be tagged and tested at a cost of $10 per item by the onsite electrician.

On-site parking
In special circumstances, the venue may allow you to leave your vehicle onsite overnight, and possibly even powered overnight.

Your request must be made 1 week before the show but doing this at your own risk. World Vegan Day takes no responsibility for any thefts, accidents, or damages.

Stall set up
The World Vegan Day for the public runs from 10am to 7:00pm.

You are expected to setup on Friday 10 or Saturday 11 October 2017.

When you complete your online application you may select what time to arrive.

All stalls must be set-up one hour prior to the event start.

Stall Design
Please ensure your stall’s trestle tables are covered by cloth or plastic for maximum presentation. No bare tables will be accepted.

You can place large signs of your business/organisation
• at the front of your table; or
• on an A-frame next to your stall;

Signage must not block public thoroughfares or emergency exits.

All other items and storage boxes should be stored under your table, or covered neatly.

If a World Vegan Day team member believes you have breached any stall design terms you’ll be asked to fix the problem.

Failure to do so may result in forfeiture of your stall and any associated costs.

No disturbing photos or graphic pictures.
World Vegan Day is a family friendly event, with many children in attendance.

We do not allow the display of any disturbing photos or videos¬–using computers, laptops, tablets or projectors–showing mistreatment of animals.

Display of such material is a breach of stall design terms. You’ll be asked to remove the material. Failure to do so may result in forfeiture of your stall and any associated costs.

Stall Pack up
Pack up starts at 7:30pm on Sunday night 12 November.

You cannot pack up until all general public have left the venue. Packing up early reflects poorly on the event and the business.

You can walk items to your vehicle in the car park at 8pm but you cannot drive your vehicle to the exhibition hall until 8:30pm.

You can also pack up on the Monday 13 November 2017.

Occupational, Health and Safety
Safety fluro vests must be worn at all times during set-up.

If you don’t have your own vest you can hire one for a non-refundable fee of $10 at the entrance on the exhibition hall.

If you require help to set-up or pack-up World Vegan Day team members are happy to help. Just ask one for a hand!

First Aid
First Aid will be on-site during the festival. If you need medical assistance report to First Aid or have a World Vegan Day team member help you. Maps will be supplied closer to the day

Alcohol
Our event permit and insurance prohibits the sale or consumption of alcohol.

Food Safety
All high food vendors must meet the criteria outlined under the Food Act 1984, which control the sale of food in Victoria, and the Australia New Zealand Food Standards Code.

If you fail to meet any criteria outlined in either the Act or the Code it may result in forfeiture of your stall and associated costs.

Fire
Any high food vendors that use LP Gas or provide hot water must have a fire blanket and a suitable portable extinguisher, displaying either an ESV Compliance plate or an Interstate equivalent.

Fire blankets and extinguishers must be available and immediately accessible in the case of an emergency.

Personnel who may be need to use fire protection must be correctly trained to do so.

If a fire cannot be extinguished safely, ensure all staff evacuate the area immediately and notify the nearest World Vegan Day staff member.

Gas Bottles
Gas bottles must have a compliance plate issued by ESV, or recognised by ESV, securely fixed and placed in an accessible location on mobile catering vehicles or relocatable kitchens. If the compliance plate is not affixed you will be refused entry to the event.

World Vegan Day must adhere to the Code of Practice for safe use of LP Gas at public events. For full rules that must be adhered to please refer to the attached sheet LPG Code of Practice. Stallholders acknowledge that if any of these rules are breached it may result in forfeiture of the stall and any associated costs.

Alcohol
Our event permit and insurance prohibits the sale or consumption of alcohol.

Click the rate card link for full details •

Sponsorship
Food stalls
Non foods stalls

Click the link below to apply
Online application form

 

 

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